What kind of documents are collected in the Institutional Archive?

Repository type

1. NPS Archive: Calhoun is an Institutional Archive (or Repository) for the Naval Postgraduate School.  It is based on DSpace open source software, and is for the purpose of making NPS-created scholarly content visible, searchable and freely available.

Collection policy

2. Some examples of items the NPS Institutional Archive may collect:

• Bibliographies by NPS Librarians
• Biographies of NPS faculty
• Course syllabi, classroom lectures, presentations and support materials for teaching at NPS
• Datasets related to NPS Research
• Faculty Governance documents
• Historical articles, publications and documents related to the establishment of NPS
• Institutional Publications such as Annual Reports, Fact Book publications and promotional magazines
• Journal articles by NPS Faculty and Researchers
• Journal articles that resulted from NPS-funded projects
• Masters Theses, Doctoral Dissertations and other degree-earning works from NPS and the Civilian Institutions (CIVINS) program.
• Multimedia and audio-visual materials, including images, sound files and videos
• NPS Course Catalogs
• NPS Technical Reports/NPS Reports
• Research materials including records of exhibitions, conferences and workshops
• Conference Papers, Presentations and slidesets by NPS Faculty and Researchers
• Unpublished reports and working papers

3. The Institutional Archive does not contain:

• Institutional records
• Items not cleared for unlimited distribution
• Items not intended for public distribution
• Items without a direct connection to NPS, except those items selected for inclusion in the collection, "Others Look at NPS"

4.  NPS Institutional Archive Content is added by:

• The Archive manager
• Dudley Knox Library staff from Metadata Services
• Other trusted agents selected from Dudley Knox Library staff.

5. Principal Language:

• English

Metadata Policy

For information describing items in the Institutional Archive

Access to metadata

1. Anyone may access the metadata free of charge

2. Metadata for documents in Calhoun is described in the Calhoun Application Profile

Re-use of metadata

2. The metadata may be re-used in any medium without prior permission.

Preservation Policy

For matters pertaining to addition, retention and preservation of items in the Institutional Archive

Retention policy

1. No retention period has been defined. It is the intention to retain all relevant items unless functional preservation becomes impracticable.

Functional preservation

2. The repository will try to ensure continued readability and accessibility.

File preservation

3. Calhoun content is backed up regularly according to current best practices.

Submission Policy
 

Concerning submission of items to the Institutional Archive, and for quality control of those items.

Documents and other items archived in the Calhoun Institutional Archive are placed in compliance with U.S. Copyright Law.   Because Calhoun is primarily an archive of NPS-created scholarly content, this means that much of its content, such as  NPS Theses and NPS Reports are works of the U.S. Government as defined in Title 17, United States Code, Section 101. Copyright protection is not available for this work in the United States.

Eligible depositors

1.  Repository Content is added by:

• The Institutional Archive manager
• Dudley Knox Library staff from Metadata Services
• Other trusted agents

Moderation

2. The Calhoun administrators will vet items for valid metadata format and, where necessary, to enhance or correct metadata records.

Content Quality Control

3. The validity and authenticity of the content of submissions is not vetted or validated.

Embargoes

4. Items can be deposited at any time, but if an embargo is requested, will not be made publicly visible until the embargo period has expired.

Version control

5. Errata lists may be included with the original record if required.

6. If necessary, an updated version may be deposited. If this occurs, there will be links between earlier and later versions, with the most recent version clearly identified.  The reason for reissue will be marked clearly on the document's first page.

7. Items are allocated a checksum to facilitate the detection of alterations. 

8. Metadata in records is subject to update, correction and enhancement at any time.

Filetype Policy

For acceptable filetypes for inclusion in the Institutional Archive.

Calhoun can accept many filetypes for inclusion.  

Partial List of Acceptable Filetypes supported by DSpace

1. Adobe PDF; Image files such as WAV, GIF, JPEG, PNG, TIFF; HTML; Microsoft Excel,  Powerpoint, Word; Quicktime; Sound files such as MPEG Audio; video files such as MPEG Video, ZIP, Matlab.

Comprehensive List of Acceptable Filetypes supported by DSpace

2. DSpace filetypes list, by MIME type, documented by the DSpace community. (The actual list is much longer.  See the list of filetypes now in Calhoun.)

Copyright Policy

For copyright protection of items archived in Calhoun

Calhoun includes materials that are copyrighted as well as materials that are not subject to copyright in the US.

Calhoun is primarily an archive of NPS-created scholarly content, and some of its content, such as  NPS Theses and NPS Reports are works of the U.S. Government as defined in Title 17, United States Code, Section 101. Copyright protection is not available for this work in the United States.  Other content, such as some NPS faculty publications, are subject to copyright protection under current U.S. Law.  Learn more about 17 USC 105: Subject matter of copyright: United States Government works.

For more information about Copyright and issues affecting the U.S. Government, see CENDI's Copyright and Intellectual Property workgroup's web page. 

Withdrawal / Takedown Policy

For matters pertaining to the subtraction of items in the Library's publicly accessible collections.

This policy addresses the potential removal of materials from any of the Dudley Knox Library’s publicly accessible collections. 

Under certain circumstances, public access to materials may be terminated. Reasons for doing so include but are not limited to:

• Distribution is a clear violation of U.S. law (e.g., copyright law)
• Continued public distribution would constitute harm to national security
• Document contains information that has been deemed classified
• Document is barred, or contains information that is barred, from public distribution by the Naval Postgraduate School, the Department of Defense or another Government organization
• Document is published by the Naval Postgraduate School and does not meet the School’s guidelines for plagiarism, research methodology or integrity of research
• Document contains Personally Identifiable Information (PII) or other Privacy Act data, as determined by the NPS Director of Cybersecurity and Privacy/DON-CIO Privacy Team
• Document no longer supports the research or educational mission of the Naval Postgraduate School
• Document is an exact duplicate of another item already in Calhoun

Materials falling into any of these categories may be brought to our attention to be considered for removal from public access. Contact us.

Additional note about  the subtraction of items in the Institutional Archive:

In order to preserve the historical record for items in Calhoun, the NPS Institutional Archive, withdrawals will be noted in the publicly viewable record. The content of this note reads this way:

You have reached the record for an item that has been removed.
This item was removed from view at the discretion of the Naval Postgraduate School.

Because any item in Calhoun that has existed at some time may have been cited, this "tombstone" record will stand for the removed item.